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WORLD JERSEY CATTLE BUREAU

MINUTES OF THE ANNUAL COUNCIL MEETING – BRAZIL 2007

 

The meeting convened at 18:30 on 1st July 2007 at the Gran Mercure Hotel, Sao Paulo, Brazil.

1) Present:  

Johannes Van Eeden, President WJCB, welcomed the following delegates to the annual meeting thanking Mr Massaru Kashiwagi for all his hard work in arranging the events in Brazil this year.

Anne Perchard (Patron, Jersey), Johannes Van Eeden (President, South Africa), Derrick Frigot (Vice President Europe, Jersey), Russell Gammon (Vice President North America, Canada), Gonzalo Maldonado (Vice President Latin America, Colombia), Richard Gibson (Vice President Oceania, New Zealand), Steve Le Feuvre (Treasurer, Jersey), James Godfrey (Secretary, Jersey), Cherie Bayer (USA), Augustin Robredo (Argentina), Roger Taylor (UK), Des Hickey (New Zealand), Rodney Dobson (New Zealand), Kurt & Marie Louise Haenni (Canada), John Bailey (New Zealand), Massaru Kashiwagi (Brazil), Bob Potts (New Zealand), Elfie Weitzman (South Africa)

2) Apologies were received from the following:

Poena Van Niekerk (Vice President Africa, South Africa), John Allan (New Zealand), Roger Derryman (UK), Carlos Robert (Costa Rica), Robin & Anne Corner (UK), Maria Carmen de Peres Companc (Argentina),  Peter Martin (Canada), Peter Larson (Denmark), Maurice Pedley (New Zealand), Ian & Winsome Anderson (Australia), Lloyd Wilson (New Zealand)

3) To approve the minutes of the meeting of Council, held in Switzerland, June 2006:

The minutes had been circulated previously and were adopted by unanimous approval on the proposition of Derrick Frigot and seconded by Russell Gammon.

4) Matters arising from the minutes of June 2006:

The President described how, in Switzerland, two sub committees had been formed; one to consider any changes necessary to the constitution and the other to consider issues of communications and breeding.  These had both reported back and discussion documents prepared by them had been circulated with the agenda.  He explained that at this session he intended to discuss the first three reports that affect the constitution, any changes to which might then be agreed at the next session and he asked the members of the sub committee to describe the key elements of their reports.

4-a-i) WJCB Aims & Objectives:  Derrick Frigot explained that the proposals were intended to be a simplification of the current aims and objectives whilst retaining the spirit and breadth of them.  There was general agreement with the sentiment although the following additions were discussed; the ability for the WJCB to make awards, the provision of a forum for Jersey breeders around the world, the need to hold a meeting each calendar year, and the role of the WJCB as a facilitator rather than an organiser. 

4-a-ii) Position descriptions for WJCB Officers:  Russell Gammon explained that communication was a theme that ran through the proposals as being a key aim of the Bureau.  There was a view that the consistency should be applied to issues of request and requirement making the latter the standard.

4-a-iii) Guidelines for WJCB Awards:  Russell Gammon set out the basis for the three awards; the Distinguished Service Award being the current award and would remain as the highest award, the Meritorious Service Award being introduced for those who give long service to the Bureau without perhaps the exceptional achievement of the DSA, and the Certificate of Achievement being for those who had made a significant contribution in their respective countries without perhaps the exposure on the world scene.  John Bailey felt that the concept of ‘service’ should be changed to ‘achievement’.  Roger Taylor felt that the value of awards was in their use and that they must not be made so exclusive that nobody knows of them. 

It was agreed that Derrick Frigot, together with the Secretary, Russell Gammon and John Bailey would develop the wording on these items for the next session.  The meeting was adjourned at 19:30.

The meeting then reconvened at 15:30 on 3rd July 2007 at the Luxor Regency Hotel, Rio de Janeiro, Brazil.

Present: Johannes Van Eeden (President, South Africa), Derrick Frigot (Vice President Europe, Jersey), Russell Gammon (Vice President North America, Canada), Gonzalo Maldonado (Vice President Latin America, Colombia), Richard Gibson (Vice President Oceania, New Zealand), Steve Le Feuvre (Treasurer, Jersey), James Godfrey (Secretary, Jersey), Cherie Bayer (USA), Augustin Robredo (Argentina), Roger Taylor (UK), Des Hickey (New Zealand), Rodney Dobson (New Zealand), Alan Hintz (New Zealand), John Bailey (New Zealand), Massaru Kashiwagi (Brazil), Bob Potts (New Zealand), Suzanne Le Feuvre (Jersey).

4-a-iv) Ethics:  The President noted his appreciation to Peter Larson for preparing the reports on this and the remaining items under item 4 of the agenda.  There was considerable discussion on the extent to which specific suggestions would impinge on practices in member countries that already had well developed codes of ethics and ultimately the enforceability on others.  It was agreed that any statement should be concise and absolute and that Cherie Bayer and John Bailey would draft some simpler wording from the basis of the report for the next session.

4-b-i) Global Jersey:  The President had been discussing this item with the Secretary and asked him to outline his thoughts.  James Godfrey explained that in his view the concept of a printed global magazine in this age of electronic communication was a non starter.  It would inevitably be behind in news, duplicating in content and a huge diversion of the Bureau’s limited resources.  He had long felt that the real challenge for the Bureau is to provide a ‘vital function’ that no national association could, focus on doing a few things well rather than many things poorly.  If the Council were rigorous in the pursuit of that then interest in the Bureau would grow and the member associations would be keen to publish Bureau news in their journals rather than the Bureau trying to gain interest by duplicating already published news from the member associations in its own publication.  The Bureau could provide each association with a regular news sheet requesting it be published and also put news letters on its web site in .pdf format. 

Russell Gammon agreed with this approach and asked how often the Bureau would want to publish news in national journals.  It was felt that this could be once or twice a year, although it would create its own news releases more often than that.  Cherie Bayer felt that issuing news releases was a better route and that the USA would then reproduce them in print as appropriate. 

It was agreed on the proposition of Russell Gammon, seconded by Richard Gibson, that the concept of the Global Jersey magazine be dropped and instead the Bureau produce regular news releases and publishes a newsletter via its web site a couple of times a year. 

4-b-ii) Sponsorship for Global Jersey:  In light of the decision taken under the previous item it was agreed that this item fell away.  There was a general belief that few companies would want to sponsor in this way at the suggested levels although Richard Gibson suggested that the companies be asked for reciprocal web site links which could lead to further interest.

4-b-iii) Sire & Cow of the Year Competition:  The President felt that, whilst there was merit in the concept and he liked the competition run on the Crazy Cow web site, he would not want to see this become an event taken over by national competitiveness.  Derrick Frigot felt that this would be the inevitable consequence and questioned what such a competition would actually achieve, for example what would be the point if a sire that won no longer had semen available?  Gonzalo Maldonado said the Latin American view was that there was no need for this competition.  Steve Le Feuvre felt that the comments of the Secretary in the previous item were very pertinent and that the Bureau should find and focus on doing a few things well and he proposed that this suggestion be dropped.  Cherie Bayer seconded the proposition and all agreed. 

4-b-iv) International Showmanship Competition:  Derrick Frigot said that as host for next year’s conference it was important to know whether this will go ahead and if the Bureau wished to hold one then the RJA&HS would make the necessary arrangements.  The President felt that this idea had worked well in Canada because it fitted in with their national programme at that time, and whether a competition of this type is held should be left up to the host association with no element of compulsion from the Bureau.  All agreed.

5) Bureau Business:

5-a) President’s report:  This was adopted on the proposition of Derrick Frigot, seconded by Russell Gammon with all in agreement.

5-b) Vice President’s reports:  These were adopted on the proposition of Derrick Frigot, seconded by Russell Gammon with all in agreement.  Some additional items were reported on as follows:

Gonzalo Maldonado had received a report on activities in Guatemala which he would translate for publication, and a copy had been given to the Secretary for the files.  Richard Gibson reported that Jim Thwaites had died recently.  Derrick Frigot reported that he had been in communication with Finland and hoped that they may become affiliated members.

The President congratulated the Vice Presidents on their work within the regions.

5-c) Secretary’s report:  The President in noting for the meeting that Suzanne Le Feuvre had stepped down as Secretary thanked her for all her work for the Bureau and also thanked the RJA&HS for agreeing that James Godfrey take over the role of Secretary until the conference in 2008.  It was agreed that the President write to the RJA&HS formally expressing the gratitude of the Bureau Council in this regard.

Russell Gammon felt that there was much within the Secretary’s report that highlighted some of the challenges at the heart of the Bureau’s operation and proposed that a discussion take place between now and the conference next year in order that the Council may focus the Bureau’s activities and identify targets that should be delivered over the following three years.  This had last been done in 1992 and the time was due to undertake such an exercise again.  Cherie Bayer seconded the proposition and all agreed.  It was further agreed that a formal email ‘conversation’ will begin with the Secretary setting out a short paper that will be circulated to all interested parties who can then contribute by a ‘reply all’ email.

Derrick Frigot explained that the RJA&HS Council had agreed to provide the secretariat function until the conference in 2008 and a process of recruitment should commence immediately to ensure that the role was filled on a permanent basis.  It was agreed that the President and Secretary would work on this.

There was also discussion on the terms of office of the Vice Presidents and Russell Gammon proposed that they meet to prepare a position for the next session.  Augustine Robredo seconded and all were in agreement. 

5-d) Treasurers report:  In summarising the Treasurer’s report Steve Le Feuvre questioned the validity of the Life Membership Scheme in relation to its cost. Derrick Frigot, however, felt that the scheme had great value as the Life Members were the backbone of the Bureau.  It was agreed to continue with the scheme but include discussion on its future within the conversation on the future of the Bureau to be held over the coming months.

John Bailey asked about which countries were up to date with their membership fees and it was apparent that some were not and these may have to be written off.  The Treasurer explained that he sent out invoices in the first few months of the year and it was agreed, on a proposition from Russell Gammon and seconded by Richard Gibson, that the updated list would be circulated to the regional Vice Presidents who would follow up with the countries in arrears in their respective areas.  Should it be apparent that member associations are not able to afford the membership fee then their membership category should be automatically re-graded to an appropriate level.

5-e) Approval of audited accounts for 2006:  Steve Le Feuvre provided an analysis of the audited accounts that had been previously circulated.  There was some discussion on the cost of auditors and it was agreed that the Treasurer and Secretary examine cheaper ways of undertaking this, perhaps through the RJA&HS book keeper.  It was also noted that the Bureau had sufficient reserves to run the JETA awards for the 2008 conference.  The accounts together with the ideas above were adopted with unanimous agreement on a proposition from Steve Le Feuvre, seconded by Russell Gammon.

5-f) Membership Fees for the year:  It was unanimously agreed on a proposition from Steve Le Feuvre, seconded by Russell Gammon that there should be no change in fees at £500 for Full National Members and £50 for National Associate Members.

5-g) Appointment of auditors:  This item had been covered above however the Treasurer asked for guidance on procedure should it be found necessary to undertake a full audit. It was agreed in this instance to revert to the Executive for a decision should it be necessary.

6) International Youth Travel Scholarship:

Derrick Frigot remarked on the value of the program over the years but questioned whether it was time that the operation of the program was revised.  Massaru Kashiwagi felt that this program together with the awards should be linked to the status of the country in relation to its membership.  The President explained that he wanted this subject included in the ‘conversation’ on the Bureau’s future.

It was agreed, on a proposition from Russell Gammon and seconded by Richard Gibson, that ratification would be sent to Jersey New Zealand with regard to their suggestions circulated with the agenda.

7) Lord Jersey Research Trust:

The Treasurer had circulated his report with the agenda and it was agreed that the figures were self explanatory.  The report was adopted on the proposition of Russell Gammon and seconded by Richard Gibson.

Derrick Frigot reported that he and Anne Perchard had met with Lord Jersey who had agreed to become a trustee and it was hoped that with his involvement more funds could be raised.  The meeting was adjourned at 19:00. 

The meeting then reconvened at 16:45 on 6th July 2007 at the Mercure Hotel, Belo Horizonte, Brazil.

Present: Anne Perchard (Patron, Jersey), Johannes Van Eeden (President, South Africa), Derrick Frigot (Vice President Europe, Jersey), Russell Gammon (Vice President North America, Canada), Gonzalo Maldonado (Vice President Latin America, Colombia), Richard Gibson (Vice President Oceania, New Zealand), Steve Le Feuvre (Treasurer, Jersey), James Godfrey (Secretary, Jersey), Cherie Bayer (USA), Augustin Robredo (Argentina), Roger Taylor (UK), Des Hickey (New Zealand), Rodney Dobson (New Zealand), Alan Hintz (New Zealand), John Bailey (New Zealand), Massaru Kashiwagi (Brazil), Bob Potts (New Zealand), Suzanne Le Feuvre (Jersey), Patrice Simard (Canada).

Report back on matters arising from the previous two sessions:

Constitution:  James Godfrey reported that since the first session he had reviewed the constitution in detail and suggested that at least 16 of the 25 clauses required changes just to bring it up to date, let alone any introductions as a result of items agreed at this meeting or as a result of the debate on the Bureau future.  Some of these changes are of a minor nature e.g. separating references to the Secretary and Treasurer, however others were significant e.g. the registered office of the Bureau having to be in England.  The significant items necessitated some research, for example into the status of the registration.  He had spoken to the other members of the sub group set up to finalise wording (reference item 4 above) and suggested that he re-draft the constitution following the research and circulate it for ratification at next years meeting.

Vice President’s terms of office:  The President reported that he had met with the Vice Presidents and concluded that although there maybe potential for all terms of office to finish at the same time it would be unlikely in practice.  Some Vice Presidents may only serve for one of the two terms and this would introduce a staggered rotation and hence the element of continuity and the current arrangements should remain in the re-written constitution.

Both these suggestions were agreed on the proposition of Richard Gibson and seconded by Russell Gammon.

8) To discuss future WJCB meetings:

a) 2008 18th International Conference, Annual Council Meeting & Bureau Meeting in Jersey:

Derrick Frigot presented plans for next year, with detailed itineraries circulated.  A number of points were raised as follows:

Pre Tour – England – 10th to 18th May 2008:

i)                      The visit to the Royal Farms is limited to 150 as a result of security issues surrounding HM The Queen.  It was agreed that these places should be offered on a ‘first come first serve’ basis and might act as an incentive to register early. 

ii)                    The tour would take in some of the best of English countryside e.g. the Yorkshire Dales, and also include an emphasis on young Jersey cattle breeders.

iii)                  The tour would end in London on the Saturday with flights to Jersey on the Sunday.  These flights would have to be booked as part of the international incoming travel flights in order to secure better rates.

iv)                  The President read a letter received from Roger Derryman (President of the Jersey Cattle Society of the UK) welcoming Bureau delegates to England, and he recorded his thanks for this.

Conference – Jersey – 18th to 25th May 2008:

v)                   The Conference would have a registration fee in the range of £120 and which would be included in the published package price for international delegates. 

vi)                 The final evening banquet would not include formal speeches from each country delegation, but perhaps just toasts, and it is requested that each country not bring gifts but one collective gift from the Bureau would be made to the host society.

vii)                The Friday would be a completely ‘free day’ for delegates and optional extra tours would be available to include an historical tour of the Island, a sporting tour (golf etc) and an ‘off Island’ tour of a day trip to Sark.

Post tour – France – 25th May to 1st June 2008:

viii)         The tour would start with a boat transfer from Jersey to France, to be included in the package price and would conclude in Paris.

ix)                 The tour would include fewer herds, but very interesting situations, and the best of attractions in Northern France.

x)                    Anne Perchard had been liaising closely with the French Society who were very excited about the tour and were laying on some excellent visits.

General points:

xi)                  A personal invitation would be sent to all Life Members and many of the memberships of the national associations.  Budgets had been developed on the basis of 150 delegates in England, 300 in Jersey and 100 in France, although it is hoped there will be more and the hotels have been checked for capacity to increase by between 30 to 50%.

xii)                   Russell Gammon asked what sponsorship opportunities might be available. Derrick Frigot confirmed that there will be space for countries and businesses to have exhibition displays and further sponsorship opportunities would be circulated.

xiii)         Russell Gammon asked when the package details and prices would be available.  Derrick Frigot explained that the prices were 90% complete, with a final price negotiation with suppliers in process.  Steve Le Feuvre added that the RJA&HS Council would be meeting in August to receive final budgets, as the underwriting Society, and full package details would be available following that from the end of August.

Conference Program:

xiv)                 James Godfrey reported that the conference would be run in three sessions and that discussions held this week had been very helpful and the list of potential subjects and speakers firmed considerably:

·           Monday - a full day session with the theme of current topical issues to include key note speakers and papers on advances in sexed semen, genome research and intellectual property rights of cattle breeders.

·           Tuesday - a morning session, followed by an afternoon of herd visits, with the theme of Jersey expansion and papers on the progress of the breed and future opportunities.  

·           Wednesday - a morning session, followed by an afternoon of herd visits, with the theme of the Bureau, to include the JETA winners etc.   

xv)                James Godfrey also reported on an idea that had come out of discussions during the week between himself, Cherie Bayer and Russell Gammon on the potential to stage an international Jersey cheese festival at the conference next year. 

He suggested that a project of this nature would address many of the challenges facing the Bureau in searching for a ‘vital function’ that has relevance to Jersey breeders around the world.  It would showcase and promote the Jersey breed and its products and would be feasible to set up in the time available.  He explained that time was an issue in setting this up and requested that the Council sanction the three involved in the initial discussions to work up a proposition for the Officers of the Bureau to approve.  It was agreed, on the proposition of John Bailey and seconded by Des Hickey, that this was a good idea and proceed as suggested.

b) 2009 Annual Council Meeting in USA:

Cherie Bayer presented outline plans for a 15 to 16 day tour based on approximately a 4 day pre tour, 8 day meeting tour and 4 day post tour from 23rd June to 7th or 8th July. 

The Pre tour would start in Amarillo, Texas north to Dalhart looking at large dairies milking 2,400 to 3,000 cows, a 14,000 head heifer rearing unit and the new Hilmar cheese plant.  There would be opportunities to visit nutritionists and beef rearing units who had fine tuned the art of feeding cattle.  Other visits would include the American Quarter Horse Association.

The tour would transfer to Columbus, Ohio the base of the American Jersey Cattle Association and include a visit to the Ohio State University for a ‘hands on’ demonstration of the US system of linear profiling, and farm visits in the area including Malabar Farms with the aim being to show the range of farming systems in the US.

A transfer to Syracuse, New York would include farm visits, including Sycamore Hill Farm and would coincide with the Annual Meetings of the AJCA.  This would provide an opportunity to promote the work of the Bureau to the AJCA membership and achieve greater involvement.  The National Heifer Sale would also be held at this time, together with the 4th July celebrations.  An option could also extend a tour into Canada for herd visits and the Avonlee Celebration Sale on 11th July.  All agreed that this would make the basis of an excellent program.

c) 2010 Annual Council Meeting:

The President had been in contact with Ken Nunokawa in Japan seeking advice on a possible meeting there, with a visit to China, and the opinion received was that it could be problematic in Japan and mainly touristic in China as there as so few Jerseys there yet.  He had also discussed with Peter Larson the possibility of visiting Albania with a post tour into either Hungary or Romania.

Richard Gibson felt that many Council meetings had been held in the Northern Hemisphere and China was developing fast with Fonterra very active there.  Russell Gammon felt that China would be a very important market but perhaps at this stage a smaller information sharing visit might be more appropriate rather than a full Bureau visit.

It was agreed that the Vice President for Europe would liaise with Peter Larson to develop an outline program for the meetings in Albania which will be considered next year.  The President would liaise with John Allan in New Zealand and Ken Nunokawa in Japan to develop a plan for China.

d) 2011 19th International Conference, Annual Council Meeting & WJCB Meeting in New Zealand:

Des Hickey explained that a committee had been formed and had met twice to develop the outline circulated with the agenda and the points that had arisen had also been circulated.  The outline program was felt to be good and in relation to the specific points raised in the email circulated with the agenda the following was agreed:

i)     The registration costs to be covered for the Vice Presidents only applied to the conference itself, which in Canada had been $50.  The only costs the host country had to cover were the ground costs for the President and Secretary for the conference week.

ii)     The schedule and sourcing of speakers should be a balance to reflect that the conference is an international event, although it is recognised that in a country that has international levels of expertise available this could be used to a large degree. 

iii)                Points 3 & 4 had been covered by the plans for Jersey in 2008.

The concept of starting with the conference and following it with two tour weeks, together with the outline was approved on the proposition of Derrick Frigot and seconded by Russell Gammon.

9) Any other business:

a) To receive application for National Associate Membership from Albania:

There was discussion on whether the application should be for National Affiliate Membership or Associate Membership, however, the President was sure that Peter Larson had explained the implications of the £50 a year fee and that was what the Albanians had requested, although he would clarify this again.  It was unanimously agreed on the proposition of Derrick Frigot, seconded by Anne Perchard, that the application be accepted and a new form should be drawn up for applications for membership which required a signature on behalf of the applicant.

b) JETA Program for 2008:

The President asked for clarification as to whether the JETA program would run for 2008 and if so, would the Youth Scholarship also be run in the same year.  The Treasurer confirmed that the two funds were separate and both had been budgeted for.  It was agreed that both should run. 

The JETA applicants should be asked to produce a resume of their achievements and that their papers should be available in advance for publication.  It was also agreed that the Vice Presidents should actively promote the JETA programme in their respective countries.

c) 2014 - 20th International Conference:

The Secretary had received an invitation from Jersey SA for the Bureau to hold the 20th conference in South Africa.  This was unanimously agreed on the proposition of Derrick Frigot, seconded by Russell Gammon.

d) Membership arrears:

The President asked that the Vice Presidents check up on the countries in their regions with outstanding accounts for membership and actively encourage them to bring their memberships up to date.

e) Vote of thanks:

Richard Gibson proposed a vote of thanks to Mr Massaru Kashiwagi for the excellent program that he had put together for the meetings and tours this year in Brazil.  This was unanimously agreed to warm applause.

The meeting concluded at 18:30.

Signed on adoption:

 

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